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Text Message Templates for Personal Trainers and Coaches

Session reminders, check-ins, and motivation for trainers, instructors, and wellness coaches. A text from you keeps clients coming back in a way an app notification doesn’t.

8 templatesSessions, check-ins, motivationFree to copy

Sessions

Session reminder

Hey Sarah, just a reminder about your session tomorrow. See you then!

Fits in 1 text· 69 charsEdit

Class cancelled

Hi Sarah, I have to cancel tomorrow's 6am class. Sorry for the short notice! Thursday is still on.

Fits in 1 text· 98 charsEdit

Open spot

Hi Sarah, a spot just opened in Saturday's 9am class. Want it? First to reply gets it.

Fits in 1 text· 86 charsEdit

Check-ins and motivation

After a session

Hey Sarah! Just checking in. How are you feeling after your last session?

Fits in 1 text· 73 charsEdit

Great work

Hi Sarah, great work this week! Keep up the amazing progress 💪

Fits in 1 text· 62 charsEdit

Nutrition check-in

Hi Sarah! Quick check-in: how's your nutrition been this week? Let's touch base.

Fits in 1 text· 80 charsEdit

Win-back

Haven't seen you

Hi Sarah! Haven't seen you in a bit. Just checking in. How are things going with your goals?

Fits in 1 text· 92 charsEdit

New program

Hey Sarah, I'm starting a 6-week strength program next month and thought of you. Want the details?

Fits in 1 text· 98 charsEdit

Tips for fitness trainers texts

  • Send reminders the day before, not the hour before.
  • Fill cancellations fast: text your waitlist with “first to reply gets it.”
  • A short check-in after a missed week brings back more clients than a promo.
  • Keep it to one text. Check any message with the character counter.

Frequently asked questions

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Send fitness trainers texts to everyone, one-to-one

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